Town Hall

Information Protection & Compliance Administrator - 1-Year Contract

General Opportunities
Closes:  May 4, 2026

Job Title:                             Information Protection and Compliance Administrator

 

Department:                         Finance & Information Technology Department

The Town of Riverview is currently recruiting a 1-Year Contract position for Information Protection and Compliance Administrator is a records and process improvement specialist responsible for maintaining the records and filing systems at the Town, as well as identifying and implementing ways to improve existing processes, creating new processes, and eliminate unnecessary processes to facilitate and maximize efficiency.

This position oversees the Town’s records and is responsible for leading a comprehensive records management system using SharePoint to monitor retention of documents according to the Province of New Brunswick’s Municipal Records Authority.  

This position serves as a key resource to provide research, advice, recommendations, and training to management and staff with respect to process change and records management. 

They are also responsible to ensure the access provisions of the Right to Information and Protection of Privacy Act are correctly understood and implemented within the Town of Riverview and will work to enhance transparency and accountability by ensuring that all Town departments adhere to document retention policies, respond to information requests from the public in a timely fashion, and always maintain security and confidentiality.

Information Protection and Compliance Administrator Reports to: IT Manager

Part I - Duties / Responsibilities

Records Management:

  • Maintains the Town’s records management system which involves the consistent handling and efficient use of municipal records as per the Municipal Records Authority (MRA) of New Brunswick using SharePoint.
  • Keeps Records Management Policy up to date and current in accordance with legislation, industry standards, and best practices.
  • Coordinates and works with all town departments to ensure that physical and electronic records and information are retained, archived, or disposed of in accordance with established procedures, records management policy and legislation.
  • Assists the Town Clerk’s office with gathering and compiling information for RTIPPA requests.
  • Creates and maintains users in SharePoint, ensuring that security of confidential and sensitive material is protected from unrestricted access.
  • Provides training and advice to staff regarding records management best practices, classification issues, and the storage and disposition of records.
  • Coordinates migration of physical and electronic records and storage.
  • Manages and assigns central storage space for the physical records within various town locations in coordination with Department Directors and the electronic records in coordination with the IT Manager.
  • Reviews electronic and physical records created/stored in the SharePoint Depository to ensure correct retention is applied and that retention and disposal schedules are adhered to.
  • Supports departments with the retention and transfer of physical files to inactive storage and the final disposition of records which meet disposal or transfer criteria.
  • Ensures department authorizations and statutory declarations are completed by Department Directors and the Town Clerk for the destruction of all records.
  • Works with the provincial archives to ensure safe transfer of important historical records.
  • Attends ongoing technical training in records management and networks with other records management specialists for information sharing and best practices.
  • Oversees and assigns tasks to temporary staff as required.
  • Performs other duties as assigned or required by the IT Manager

Part II - Job Requirements

  • Diploma in Records and Information Management or Information Technology or a related field; or an equivalent combination of education and experience.
  • Minimum of three (3) years relevant work experience in the field of records management and process improvement, preferably in a government setting.
  • A strong knowledge of Microsoft 365 and its applications, with an emphasis on using SharePoint as a records repository.
  • Thorough knowledge of records management best practices and industry standards.
  • Ability to design and deliver training.
  • Strong research and analytical skills.
  • Strong organizational and time management skills.
  • Ability to work under tight timelines and meet deadlines.
  • Ability to exercise discretion in dealing with sensitive materials and during interactions with the public and Town staff.
  • Ability to interpret and implement Town policies and procedures.
  • Ability to interpret and implement the NB Occupational Health and Safety Act and WorkSafe NB regulations.
  • Knowledge of New Brunswick’s Right to Information and Protection of Privacy Act and/or other privacy legislation is considered an asset.  
  • Criminal Record Check and Vulnerable Sectors Check to meet Town standards. 

Part III - Working Conditions:

  • Work is administrative in an office environment involving mainly sitting.
  • May be required to move light objects (file boxes - less than 20 pounds).
  • May at times work alone in the basement of Town Hall.
  • Manual dexterity is required to use desktop computers and other small office equipment.

Closing Date: At 4:30PM on May 4, 2026

How to apply:

Please send your detailed resume and cover letter that clearly indicate how you meet the above-mentioned job requirements to jobs@townofriverview.ca, indicating “Information Protection and Compliance Administrator” in the subject line.